It is the City's desire to maintain a competitive bid process for all purchases projected to be over $20,000 and to make awards for bids based on the lowest responsible and responsive bid received.
"Lowest responsible bidder" means the lowest bidder whose offer best responds in quality, fitness and capacity to the requirement of the proposed supply or service. Such factors as delivery time, quality, compatibility, references, experiences, parts and services, freight cost, etc., may play an important role in awarding a bid the "lowest responsible bidder."
A "responsive" bid is one that is in substantial conformance with the requirements of the specifications, the invitation to bid and the City's contractual terms and conditions. This would also include such things as completeness of the quotation, forms, inclusion of references and attachments and completion of required responses.
RFP and Biding Process
Request for proposal (RFP) and request for qualifications (RFQ) are on an as needed basis. They are advertised in the Morgantown Dominion Post Newspaper, which is the official newspaper of the City. Some bids may require a fee for various plans and specifications.
The City uses
e-Purchasing online system. This system brings together an extensive database of
vendors and government agencies which improves our service to you.